Privacy

D. Reese & Co. (Private Office) Ltd

Last updated: December 2025

1. Introduction

D. Reese & Co. (Private Office) Ltd (“we”, “us”, “our”) is a private residential property office providing fully managed, end-to-end services to a select number of clients. We are committed to protecting the privacy and confidentiality of everyone who visits our website, makes an enquiry, or engages with our services.

This Privacy Policy explains how we collect, use, store and protect your personal information in accordance with our legal obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or contacting us, you agree to the terms of this policy.

2. Who We Are

D. Reese & Co. (Private Office) Ltd
Registered in England & Wales
Company Number: 16907799
Registered Office: D. Reese & Co. (Private Office) Ltd, 3rd Floor, 45 Albemarle Street, Mayfair, London W1S 4JL.

We act as the Data Controller for the personal information we collect.

If you have any questions about this policy, please contact:

Email: contact@dreese.co.uk
Address: D. Reese & Co. (Private Office) Ltd, 3rd Floor, 45 Albemarle Street, Mayfair, London W1S 4JL.

3. The Information We Collect

We collect only the information necessary to operate a discreet, high-quality private office service.

Information you provide directly

  • Name

  • Contact details (email, phone number, address)

  • Enquiry details

  • Identity information for AML compliance (where required)

  • Information related to your property preferences or financial profile (as voluntarily shared)

  • Any documents you provide during onboarding

Information collected automatically

When you visit our website, we may automatically collect:

  • IP address

  • Device information

  • Browser type

  • Pages visited

  • Time spent on site

  • Basic analytics data

(This data is anonymised wherever possible.)

Information from third parties

We may receive information from:

  • Referrers you authorise

  • Due diligence providers

  • AML verification services

  • Professional service partners (e.g., solicitors or surveyors)

We do not buy data from marketing databases.

4. How We Use Your Information

We use your information to:

  • Respond to enquiries

  • Assess suitability for onboarding

  • Deliver our fully managed property service

  • Carry out AML and compliance checks

  • Communicate updates related to your property acquisition

  • Maintain accurate internal records

  • Improve our website and services

  • Meet legal and regulatory obligations

We do not sell your data.
We do not share it with advertisers.
We do not use it for automated decision-making or profiling.

5. Legal Basis for Processing

We process your information under the following lawful bases:

  • Legitimate interests
    To respond to enquiries, operate our service, and run a private office efficiently.

  • Contractual necessity
    To deliver our services once a formal agreement is in place.

  • Legal obligation
    To conduct AML/identity checks and comply with HMRC requirements.

  • Consent
    For optional activities, such as receiving updates from us (you may withdraw consent at any time).

6. Sharing Your Information

We only share your information with trusted third parties when necessary, including:

  • Solicitors and conveyancers

  • Mortgage brokers (with your consent)

  • Surveyors and valuation firms

  • AML compliance partners

  • IT and website service providers

  • Professional advisers (legal, accounting, insurance)

All third-party partners are required to maintain strict confidentiality and data protection standards.

We do not share data with anyone outside the UK unless adequate protections are in place.

7. How We Store and Protect Your Data

We take confidentiality extremely seriously.

Your data is stored securely using encrypted systems with restricted access controls.
We regularly review our data protection measures to ensure they remain robust and appropriate for a private-office environment.

8. Data Retention

We keep your information only for as long as necessary:

  • Enquiry data: up to 12 months

  • Client data during service: for the duration of your engagement

  • AML and compliance records: minimum 5 years (required by law)

  • Contractual documents: up to 7 years

After these periods, data is securely deleted or anonymised.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request corrections

  • Request deletion (where legally applicable)

  • Restrict processing

  • Object to processing

  • Withdraw consent

  • Request data portability

To exercise any of these rights, contact us at:
contact@dreese.co.uk

We will respond within one month.

10. Cookies & Website Tracking

Our website uses essential cookies and basic analytics to ensure functionality and understand how visitors interact with the site.

You may manage cookie preferences through your browser settings.
We do not use invasive tracking, behavioural advertising, or third-party marketing cookies.

A separate Cookie Notice can be provided if required.

11. Changes to This Policy

We may update this Privacy Policy periodically.
Any changes will be posted on this page with an updated “Last Updated” date.

12. Contact Us

For any questions regarding this Privacy Policy or your personal data:

D. Reese & Co. (Private Office) Ltd
Email: contact@dreese.co.uk
Address: D. Reese & Co. (Private Office) Ltd, 3rd Floor, 45 Albemarle Street, Mayfair, London W1S 4JL.